Guest check-in and table lookup

Check-in is GuestQR's core flow, and it's free on every event.

How guests check in

Scan the QR code at the entrance

Search for their name

Tap it — they're checked in, and if you assigned tables, they see "You're at Table X"

The whole thing takes seconds. No clipboard line, no printed chart crowd.

What you see as the organizer

The Guests tab shows a live list with check-in status, and your event Overview shows the arrival count climbing in real time during the event.

Table assignments

Add a table to each guest (by hand or in your CSV import). Guests only ever see their own assignment, not the full seating plan. You can change tables any time — even mid-event — and lookups update instantly.

What if someone isn't on the list?

At guest-list events, someone who isn't on the list will be asked to see the organizer — you can add them from the Guests tab in seconds. If you'd rather let anyone join, make the event an open event instead.

Is check-in required?

No. Guests can skip straight to photos or the guest book (on Premium events). But check-in is how guests get their table, how you count arrivals, and how thank-you emails know who actually came — so we recommend keeping it front and center.