Where to display your QR code at the venue

The QR code only works if guests actually see it. Placement matters more than design.

The placements that work best

A welcome sign at the entrance — an easel with "Scan to check in" catches every guest at the exact moment they need it

One card per table — guests sit down, see the card, and upload the photos they just took; this is where most gallery uploads come from

The bar and the dance floor — high-dwell areas where guests have their phones out anyway

Send the link ahead — text or email the guest link the morning of the event so early birds check in from the car

Print tips

Print the QR at at least 3 × 3 cm (1.2 in) — bigger for posters guests scan from a distance

Keep strong contrast: dark code on a light background scans fastest

Add three words of instruction ("Scan to check in" / "Share your photos") — codes without context get ignored

Test a print at arm's length and from a few steps away before printing the batch

During the event

Ask your MC or DJ to mention it once: "Everything you photograph tonight — scan the code on your table and share it with the couple." One announcement typically doubles uploads.